COMMERCIAL LEASE ADMINISTRATION

ROCK’s experienced Lease Administration team eliminates the time and burden associated with managing leases, allowing owners to embrace other business opportunities.  Annually ROCK’s Lease Administration team handles over $12M in collections for 325+ leases.

Services:

  • Preparation and maintenance of lease abstracts
  • Annual monitoring of tenant insurance compliance
  • Tracking of lease options and renewal dates
  • Tracking changes in the Consumer Price Index (CPI) for calculating lease rate escalations
  • Providing notification of scheduled rent increases
  • Lease accounting including billing of security deposits, rents, and budgeted common area maintenance (CAM) charges
  • Collection of security deposits, rents, and budgeted CAM charges
  • Collection calls and notices on delinquent accounts
  • Assessment of late charges and other fees on overdue payments in accordance with lease agreements and owner directives
  • Providing notification of delinquent accounts to owner
  • Issuance of tenant default notices on behalf of the landlord
  • Calculation of administration, leasing, and management fees, if applicable
  • Disbursement of lease commissions to all real estate brokers involved in transactions
  • Disbursement of net proceeds to owners
  • Electronic payment option for owner
  • Electronic payment option for owner’s tenants (payments collected on due date)
  • Issuance of annual IRS Form 1099s to payment recipients
  • Support owner in lease audit requests from tenants
Contact Us

Case Studies

1805 Loucks Center, York, PA

Product: Multi-Tenant Office

Size: 27,000 SF

Client: 1805 Loucks Center, L.P.

Services: Lease Administration

8-Building Portfolio, York County, PA

Product: Industrial/Retail/Office Mix

Size:  182,000 SF

Client: Space Leasing

Services:  Lease Administration

9-Building Portfolio, York County, PA

Product: Industrial, Retail

Size:  269,431 SF

Client: DGR Partners, LP and Willow Springs Partnership, LP

Services:  Lease Administration

Our relationship with ROCK is a significant partnership. We consider Kevin Hodge a key member of our real estate team. He has been involved in the land acquisition, due diligence, entitlement and eventual sale of every significant transaction we have done in York County for many years. We couldn’t ask for anything more.

Gary Stewart
The Stewart Companies

Very well managed and they took the time to EDUCATE me on the transactions.

Vaughn Silar
Paragon Engineering Services, Inc.

David Bode was very professional, organized and reassuring to us as sellers. Even though our property was not a high-end piece of real estate, we were given as much time and attention as someone selling a huge commercial building. We felt at all times that everything would be handled efficiently and appropriately.

Jim & Laurie Overmiller

Two generations of our family have had the pleasure working with these absolute professionals. For many years, ROCK has lived up to a heart-felt ethic of putting their clients’ interests first. They employ a team approach, their communication and care has been consistently excellent, and I can say without any reservation, my family has been blessed to work with them. We rely on them and they have never let us down.

Joe Reinhardt
PII Affiliates LTD

ROCK went ‘the extra mile’ in terms of time and commitment to finding a qualified buyer for our unique property. I will be referring potential clients to ROCK in the future.

Jeffrey Grove
Trinity United Methodist Church

I wouldn’t be in the commercial rental business if it weren’t for the services provided by ROCK Commercial and, specifically, Kevin Hodge. I appreciate the friendship that Kevin and I have developed and respect the experience and advice that he provides.

Timothy Shultz

ROCK was very good in finding the right tenant. They came through very quickly so that we did not have a lag in occupancy. Thank you.

Angela Kline
Carroll’s Kitchen

As a client I greatly appreciate the professionalism and service that ROCK’s accounting team provides. Their standards and practices provide accurate data and timely information required for effective management and financial controls. They keep their eye on the numbers but also provide a big picture perspective.

Jack Kay
Susquehanna Real Estate, LP

A great company that puts integrity and their clients first.

Brad Bennett

ROCK was a pleasure to deal with. As the attorney for the seller, they stayed in constant contact and made the sale a true team effort.

Larry Young
CGA Law Firm

Very thorough and excellent communication from Greg Finkelstein. Always follows up and does what he can to bring two parties together to execute a lease.

Andrew Levine
Adams County Realty, LLLP

I cannot say enough about my positive experience working with David Bode. I chose him because he seemed more aggressive and knowledgeable, and my first impression was confirmed many times along the way. He was always available, his experience was evident, and his advice was spot on. I would highly recommend him.

David Fuchs

John Birkeland at ROCK went above and beyond to make my deal go through. Thanks again to John and his team!!

Bryan Gurosko

Mike Katz is detailed oriented, thorough, attentive, and responsive and I would ask for no more. It doesn’t get any better than him.

Holly E. Holleran
Meadowbrookland Company